King City Civic Association Resolution: Administration 2012-310
COMMITTEES SERVING THE BOARD OF DIRECTORS
Bylaws Article VII; ORS 94.670, 65.771
The purpose of this resolution is to define Association Bylaws Article VII which allows the Board to establish committees and sub-committees and expand on their duties to keep records (including minutes) of their proceedings in accordance with the Bylaws and "Document Retention and Destruction Policy" (Resolution 2012-306.)
COMMITTEE MINUTES AND REPORTS
- All committees must prepare minutes of their meetings and must be in the Association Office within 3 business days following each meeting.
- Committee minutes must be approved by the committee Chair before distribution.
- Minutes must be distributed to the Board either by email or hard copy; with a copy posted on the Clubhouse Meeting Room bulletin board.
- Copies of minutes shall be kept in each committee's "Minute Book".
STANDING COMMITTEES
- Each standing committee must be chaired by a Director. The Director chairing a standing committee shall recommend members to serve on the committee. Committee members must be approved by the Board.
- Standing committees may appoint sub-committees whose responsibilities are subordinate to the standing committee and which may be called upon only on an "as needed" basis.
TEMPORARY AD HOC COMMITTEES
- The Board may establish temporary ad hoc committees to deal with specific projects that are not the responsibility of a standing committee or a sub-committee.
- The ad hoc committee must be chaired by a Director. All committee members must be approved by the Board.
- Ad hoc committee tasks shall be specific and conform to established goals and/or timelines. If necessary, timelines may be extended by the Board.
- Ad hoc committees are dissolved upon termination/completion of their assignment.
IT IS RESOLVED this ___ day of February 2012 by a majority vote of the Board of Directors and effective upon distribution of the Association's March 2012 Newsletter
King City Civic Association
By Terry Shane, President By Maxine Van Dyke, Secretary
Adopted 01/01/04
Reviewed 07/17/07
Revised and Restated 02/14/12